CLiP review and planning meeting
21-23 February 2017, Safari Gate Hotel, Bujumbura, Burundi


Meeting objectives
  • Have a shared understanding about the CLiP project objectives and intended outcomes
  • Have a shared understanding of the progress until this point against the plans
  • Clarify opportunities for partners to be involved in CLiP from now on and particularly for scaling up
  • Collectively identify what challenges ahead are (and possibly prioritise them from most to least crucial)
  • Collectively develop an action plan (with national partners) highlighting who does what when etc. (without detailed budgeting at this point e.g. ideal + non-negotiable)

Meeting agenda
Time
Session
Facilitator/Presenter
DAY 1, MONDAY 20
9.00 - 9.15
Welcome and introduction of participants


Meeting objectives and agenda
Ewen / Cyrille

Godfrey
9.15 – 9.30
9.30 – 9.45
9.45 - 10.00
Opening remarks
Goodwill message - MOVE TO DAY 3
Opening message -
Peter
IFAD
Min of Agriculture
10.00 – 10.30
Coffee-break (Photo)
Jean Prosper
10.00 – 10.30
CLiP Overview/Result framework
--> Presentation and clarification Q&A? How long is the presentation?
Bernard or Peter
10.30 – 13.00
Progress to-date
  • DRC activities
  • Burundi activities
Possible to organise a bus stop? With interactions?
Possible to have a traffic light system? Or would that be too bad?
Ewen
Chris
Godfrey
13.00 - 14.00
Lunch
Jean Prosper
14.00 - 15.00
15.00 - 17.00
--> What is expected here?
 Output-based group discussion

 Identification of gaps (activities partners, deliverables and suggestions on way forward

 Group feedback session
==> World cafe table about each of the outputs: where are key gaps and what needs to happen? 4x25' + 20' of recap at the end to see what is missing...
Ewen
19.30 - 20.00
Cocktail
Jean Prosper
DAY 2, TUESDAY 21
8.30 - 9.00
Recapitulation of Day 1
>> Suggest doing this with participants rather than just a summary e.g. 1-2-4-all
Samy
9.00 - 10.00
2017 Work plan highlights
DRC activities
?? What shape will this take? Who is preparing this and for how long? Do you expect Q&A?
Ewen
Chris
Godfrey
10.00 – 10.30
Coffee-break
Jean Prosper
10.30 – 11.30

11.30 – 13.00
Burundi activities

(--> assume Same as last session)

Break-out session
Review of work plans by Outputs (1-4)
--> Who works on what? Against what template? Already filled? Do we present indeed against outputs/countries/activities?
Godfrey

Ewen
13.00 – 14.00
Lunch
Jean Prosper
14.00 – 16.00
Group work presentations
--> ?? How much detail, what to present, for how long. Per output or just the entire plan? Only added things or the whole thing again
Ewen
16.00 – 17.00
Plenary
--> ?? To do what?
Bernard
15.30-16.00
Coffee-break
Jean Prosper



DAY 3, FRIDAY 22
8.30 - 9.00
Recapitulation of Day 2
Paulin
9.00 - 10.00
Harmonisation of country work plans
DRC
Burundi
--> ?? What does this entail?
Ewen
Godfrey
Chris
10.00 – 10.30
Coffee-break
Jean Prosper
10.30 – 11.30
11.30 – 13.00
Presentation of harmonized work plans
Project Advisory Group (PAG)/IFAD meeting
Godfrey
Peter/Malu
13.00 – 14.00
Lunch
Jean Prosper
14.00 – 14.30
14.30 – 15.00
Next steps
AOB
--> ?? I assume that this means you will be preparing a series of next steps throughout the event and will report them during this session, correct?
Peter
Peter
15.00 – 15.30
Closing
(What is planned for the core team later, if anything?)
ILRI
17.00 –
Dinner
Jean Prosper



Alternative agenda

Time
Session
Facilitator/Presenter
DAY 1, MONDAY 20
9.00 - 9.15
  • Welcome and introduction of participants
  • Meeting objectives and agenda
*
Cyrille

Ewen
9.15 – 9.30
9.30 – 9.45
9.45 - 10.00
  • Opening remarks
  • Goodwill message
  • Opening message
ILRI (TBD)
IFAD
Min of Agric
10.00 – 10.30
Coffee-break (Photo)
Jean Prosper
10.00 – 10.30
CLiP Overview/Result framework
Bernard or Peter
10.30 – 13.00
Progress to-date
  • o DRC activities
  • o Burundi activities
Ewen
Chris
Godfrey
13.00 - 14.00
Lunch
Jean Prosper
14.00 - 15.00
15.00 - 17.00
 Output-based group discussion


 Identification of gaps (activities partners, deliverables and suggestions on way forward


 Group feedback session
Ewen
19.30 - 20.00
Cocktail
Jean Prosper
DAY 2, TUESDAY 21
8.30 - 9.00
Recapitulation of Day 1
Samy
9.00 - 10.00
2017 Work plan highlights
DRC activities
Ewen
Chris
Godfrey
10.00 – 10.30
Coffee-break
Jean Prosper
10.30 – 11.30

11.30 – 13.00
Burundi activities
Break-out session
Review of work plans by Outputs (1-4)
Godfrey

Ewen
13.00 – 14.00
Lunch
Jean Prosper
14.00 – 16.00
Group work presentations
Ewen
16.00 – 17.00
Plenary
Bernard
15.30-16.00
Coffee-break
Jean Prosper



DAY 3, FRIDAY 22
8.30 - 9.00
Recapitulation of Day 2
Paulin
9.00 - 10.00
Harmonisation of country work plans
DRC
Burundi
Ewen
Godfrey
Chris
10.00 – 10.30
Coffee-break
Jean Prosper
10.30 – 11.30
11.30 – 13.00
Presentation of harmonized work plans
Project Advisory Group (PAG)/IFAD meeting
Godfrey
Peter/Malu
13.00 – 14.00
Lunch
Jean Prosper
14.00 – 14.30
14.30 – 15.00
Next steps
AOB
Peter
Peter
15.00 – 15.30
Closing
ILRI
17.00 –
Dinner
Jean Prosper